Privacy Policy

Welcome to People Group of Companies Ltd (“we”, “our”, “us”).

We are a creative events agency providing event planning, production and related services.

We are committed to protecting your personal data and handling it transparently and securely. This Privacy Policy explains how we collect, use and protect your personal data when you:

• Visit our website
• Engage us for event services
• Work with us as a freelancer or contractor
• Act as a stakeholder in relation to an event project

This policy is provided in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

Who We Are

Company name: People Group of Companies Ltd
Company number: 09440012
Registered address:
Hangar 88, Marston Business Park,
Tockwith, York,
North Yorkshire,
United Kingdom, YO26 7QF

Email: hi@peopleandco.com
Telephone: 0845 257 8100

For data protection purposes, we are the data controller of your personal data.

If you have any questions about this Privacy Policy, please contact us using the details above.

 

The Personal Data We Collect

Website Visitors

When you visit our website, we may collect:

• Name
• Email address
• Telephone number
• Company name
• Any information submitted via contact forms
• Technical data such as IP address, browser type and usage data

 

Stakeholders and Project Contacts

In the course of delivering event services, we may collect contact details of relevant stakeholders, including:

• Name
• Job title
• Organisation
• Business address
• Email address
• Telephone number

This information is used solely for communication and coordination relating to specific projects.

 

Freelancers and Contractors

If you register as a freelancer through our onboarding system, we may collect:

• Name
• Contact details
• Address
• Bank/payment details
• Right to work documentation (where required)
• CV, skills, qualifications and experience
• Availability and project history

Our freelancer platform provides users with full access to their profile, allowing them to:

• View their information
• Update or amend their details
• Delete their profile

 

Business Clients

If you engage us as a business client, we may collect:

• Contact details of relevant representatives
• Billing address
• Payment details
• Company registration information
• Contractual and project-related information

 

Suppliers and Service Providers

If you provide services to us as a supplier (for example, venues, production providers, caterers, technical teams or other event-related contractors), we may collect and process the following personal data relating to you or your representatives:

• Name
• Job title
• Business contact details (email address, telephone number, business address)
• Bank account details for payment
• Company registration details
• VAT number (where applicable)
• Insurance documentation (including public liability or professional indemnity insurance)

We collect this information for the purposes of:

• Entering into and managing contracts
• Verifying your suitability and compliance for event delivery
• Processing payments
• Meeting legal, regulatory and insurance requirements
• Maintaining accurate financial and supplier records
• Our lawful bases for processing this data are:

 

How We Use Your Information

We use personal data for the following purposes:

• To respond to enquiries
• To deliver and manage projects
• To communicate with project stakeholders
• To onboard and manage freelancers
• To contract with businesses, suppliers and service providers
• To process payments and invoices
• To comply with legal and accounting obligations
• To improve our services and website

We do not sell personal data to third parties.

 

Legal Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

• Contract – where processing is necessary to perform a contract with you or to take steps before entering into a contract
• Legitimate interests – for managing projects, coordinating stakeholders and operating our business efficiently
• Legal obligation – for tax, accounting and regulatory compliance
• Consent – where required (for example, for marketing communications)

Where we rely on legitimate interests, we ensure your rights and interests are not overridden.

 

Sharing Your Information

We may share personal data with:

• Event partners and suppliers where necessary for project delivery
• IT and system providers (including our freelancer management platform)
• Payment processors
• Accountants, legal advisers and professional advisers
• HMRC or other authorities where legally required

All third parties are required to process personal data securely and in accordance with the law.

 

International Transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

• Transfers to countries deemed adequate by the UK Government, or
• The use of approved contractual safeguards

 

Data Security

We implement appropriate technical and organisational measures to protect personal data, including secure systems, restricted access controls and encryption where appropriate.

Freelancer accounts are password-protected, and users are responsible for maintaining the confidentiality of their login credentials.

 

Data Retention

We retain personal data only for as long as necessary:

• Project-related data is retained for the duration of the project and for a reasonable period thereafter.
• Financial records are retained in accordance with legal and tax requirements.
• Freelancer profiles are retained until deleted by the user or after a prolonged period of inactivity.

We may retain limited information where required to comply with legal obligations or resolve disputes.

 

Your Rights

Under UK data protection law, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure of your data
• Object to or restrict processing
• Request transfer of your data (data portability)
• Withdraw consent (where processing is based on consent)

Freelancers may exercise many of these rights directly through their account dashboard.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk
Helpline: 0303 123 1113

 

Cookies

Our website uses cookies and similar technologies to enhance user experience and analyse website performance. Further details are set out in our Cookie Policy.

 

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, and the “Last updated” date will be revised accordingly.